Organizing a music festival

**soccerprodigy777** · 10-17-2009 11:50 PM

Hey all,

I am seriously thinking about organizing a music festival next year. I have a potential investor who is willing to take a look into what I'm planning, but needs to see a specific breakdown as to how much staging this event will cost.

I have considered the basic costs, ie venue, insurance, security, stage rentals, sound system rentals, lighting, advertising, musical guest compensation, etc. But feel as though I am missing something(s) important. Any help?

Also, does anyone have any suggestions of people/companies that provide stage rentals, lighting, and sound systems? I can't seem to find too many.

Thanks

**stuckatUSP** · 10-18-2009 12:39 AM

I did some research for you, I found a couple places with a simple google search for "concert rentals near Houston, TX. Check them out I am sure they would be willing to work with you.

Also I would recommend some kind of give away at your event. I recently purchased from bowtiepromotions. They sell great little flash drives and can load anything you want on there. Perhaps music from the artists that would be preforming. Check it out!

Hope everything works well.

**soccerprodigy777** · 10-19-2009 10:01 AM

Hey, thanks...am I missing any other price considerations???

**theperfectdesign** · 10-19-2009 10:56 AM

There are quite a few additional costs you'll need to consider. You probably thought of some of these, but they weren't all listed:

1. City permits. Depending on the city, and/or location, you may need to pay for a permit(s) for sound, as well as having x number of people in one venue, etc...

2. Food. You may make some money on food but you'll have to front some money first... You'll have to do a research to find out how many people might attend this type of event and buy food to accommodate.

Or, find out if you can get vendors there. If you can promise to have x amount of persons at your event, you may be able to get some sponsorships from some of these companies...they may be able to cover some of your costs. Place their names on your fliers...etc...

3. Where will the food be sold from? Are there booths available already, or will you need to rent some? Maybe the vendors you have come to the event have booths already...

4. Setup and cleanup costs. Depending on the size of the festival, you'll need to hire a few hands that can help keep the place clean during and after the festival is over. If you plan on making this an annual event, you'll want it to be nice, and memorable.

5. Parking. Make sure you have enough parking available. If the venue you have has plenty of parking, great! If not, you may have to rent parking space for your festival and then have people attending pay for parking.

6. Seating. This might not be a problem, but it's worth being considered. Does the venue provide adequate seating. Will this be standing only, or will there be sections where you'll have seating and some standing?

7. Restrooms. Will there be an adequate number of seats for the numbers? You may need to rent a few toilets.

There's much more that wasn't mentioned that you will need, however, I'm not sure how large this event will be and that will decide if other things come into play.

If you can tell us how big this will be, it will be helpful.

Thanks,

Chad

Originally Posted by soccerprodigy777

Hey all,

I am seriously thinking about organizing a music festival next year. I have a potential investor who is willing to take a look into what I'm planning, but needs to see a specific breakdown as to how much staging this event will cost.

I have considered the basic costs, ie venue, insurance, security, stage rentals, sound system rentals, lighting, advertising, musical guest compensation, etc. But feel as though I am missing something(s) important. Any help?

Also, does anyone have any suggestions of people/companies that provide stage rentals, lighting, and sound systems? I can't seem to find too many.

Thanks

**soccerprodigy777** · 10-19-2009 03:23 PM

Thanks...We were looking at 10-15k attendees...

**dogvi** · 10-20-2009 11:14 AM

Originally Posted by theperfectdesign

There are quite a few additional costs you'll need to consider. You probably thought of some of these, but they weren't all listed:

1. City permits. Depending on the city, and/or location, you may need to pay for a permit(s) for sound, as well as having x number of people in one venue, etc...

2. Food. You may make some money on food but you'll have to front some money first... You'll have to do a research to find out how many people might attend this type of event and buy food to accommodate.

Or, find out if you can get vendors there. If you can promise to have x amount of persons at your event, you may be able to get some sponsorships from some of these companies...they may be able to cover some of your costs. Place their names on your fliers...etc...

3. Where will the food be sold from? Are there booths available already, or will you need to rent some? Maybe the vendors you have come to the event have booths already...

4. Setup and cleanup costs. Depending on the size of the festival, you'll need to hire a few hands that can help keep the place clean during and after the festival is over. If you plan on making this an annual event, you'll want it to be nice, and memorable.

5. Parking. Make sure you have enough parking available. If the venue you have has plenty of parking, great! If not, you may have to rent parking space for your festival and then have people attending pay for parking.

6. Seating. This might not be a problem, but it's worth being considered. Does the venue provide adequate seating. Will this be standing only, or will there be sections where you'll have seating and some standing?

7. Restrooms. Will there be an adequate number of seats for the numbers? You may need to rent a few toilets.

There's much more that wasn't mentioned that you will need, however, I'm not sure how large this event will be and that will decide if other things come into play.

If you can tell us how big this will be, it will be helpful.

Thanks,

Chad

great response, wel thought out. I have a friend that hosts the biggest music festivals in miami beach i'll ask them 4 ya. good luck

**soccerprodigy777** · 10-20-2009 05:58 PM

Originally Posted by dogvi

great response, wel thought out. I have a friend that hosts the biggest music festivals in miami beach i'll ask them 4 ya. good luck

Hey, that would be awesome...please let me know what he says! I could use all the insight I could get...Thanks!

**byrneof** · 10-22-2009 02:27 PM

Go to as many festivals you can and take all the good ideas on board.

**soccerprodigy777** · 10-23-2009 03:34 PM

We've been to a few...but nothing behind the scenes. Im looking more for what I need logistically and operationally.

**soccerprodigy777** · 10-27-2009 10:07 AM

Have you heard anything from your friend Dogvi?

**brendonatl311** · 11-06-2009 02:10 PM

I have organized a few large scale music festivals in the southeast. Future Fest being one of them. We had 22,000 in attendance in 2000 and we lost our venue due to re-zoning. there are literally thousands of facets in organizing an event. fell free to email me to pick my brain